Search, Reserve and Collect

Resource Booking made easy

R&R is a web-based equipment checkout system that allows you to make any item available for reservation. Users can search for availability from a browser and make a booking based on predefined rules.

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Enable the booking of:

av equipment | cameras | laptops | computer accessories | meeting rooms | conference halls | sports halls | football pitches | tennis courts | mini buses | car parking spaces | food & drink | sports equipment | art equipment | staff | counsellors | training courses...

Intelligent resource booking

Accessible from any computer, tablet or smartphone, users can see at a glance what is available, in use, and reserved. Automated reminders help to ensure timely returns, and detailed statistics provide the information you need when making purchasing decisions and proving return on investment. 

R&R in 80 seconds

Feature highlights

Mobile interface

R&R features a mobile booking interface allowing you to make reservations from Smartphone’s, Tablets and Kiosks. The simple booking mode features all the core functionality needed to proceed with a booking from start to finish.

Resource filter

R&R allows you to pinpoint the exact properties of a resource through the filtering capabilities on the booking screen. This ensures that you reserve and book the item you need with the exact specifications you require.

Email notifications

Email notifications inform users and staff of bookings made, amended or cancelled. They are also used to inform users whether provisional bookings are authorised or declined, when items are due for collection, for return and when they are overdue.

Barcode support

Barcodes can make operations smoother and less time consuming. R&R fully supports barcode scanning for the fast issue and return of all of your resources. This allows for fast availability of resources within your organisation.

Create bundles

R&R intelligently suggests linked items to your initial booking, allowing you to create a bundle of equipment such as a tripod for a camera or a case for a laptop. Staff can also create suggested bundles which can then be reserved under the same booking.

scheduled reporting

R&R is 100% web based making administration and reporting simple to access. R&R also features automated reports allowing you to specify the information required and the people who receive it.

More features

Migrate your existing data

Moving to R&R has never been easier! R&R offers an import service and tools which allows migration of your resources from existing systems into R&R.

Integrate with other systems

Designed with flexibility in mind R&R can integrate with other systems. Our product team is on hand to discuss your requirements. To learn more please contact us today.

Authentication methods

R&R provides various options to authenticate users including but not limited to, Active Directory, LDAP, Library Management Systems and leading Single-Sign-On providers.

Room Availability Display module

The Room Availability Display module as shown here which provides an easy way to display the status of rooms. This additional module will also allow a QR code to be generated which can simply be scanned to show the availability of a room. Alternatively, if you are using a browser enabled tablet a URL can be used which will display the availability.

Mobile Booking

R&R has various ways users can book resources, this can be achieved via the standard grid display or booking wizard. However, for the ultimate in convenience R&R also allows users without access to a computer to reserve resources via the mobile booking interface which allows you to easily find resources and book from any location. The R&R mobile interface supports all major platforms including iOS, Android and Windows devices.

Software licensing

R&R is licensed per resource or via an organisation-wide licence with no limit to the number of resources you wish to control or the number of locations where R&R is to be used. The standard R&R base licence permits the installation of the R&R software on one server.

Complete package

Unlike other solutions R&R is a complete package and all core functionality is available at no additional cost. We don’t limit the functionality and enable you to manage your resources in the way you want to from the beginning.

Market leader

R&R is the leading technology to manage resource booking within your organisation. R&R utilises cutting-edge web technologies that support all major web browsers and provides a simple and straightforward experience to both administrators and end-users.

What customers say?

Switching to R&R for us was one of the best things we did. It's now much easier keeping track of what's in use, plus having the ability of using a dynamic system which we can add resources to as and when we need is truly brilliant.

Mr Zaid Bashir, Team Leader, Learning Resources, Bradford College, UK

I have been using paper-based spreadsheets for my AV / IT bookings for a few years and was losing track to the point that it became a chore. I came across this wonderful product, contacted the vendors and all was sorted out. I have been using R&R for the organization's needs and it has been great. I can track all my inventory, bookings, generate reports etc., without having to guess or lose track. I really like the email feature. It makes everything much easier. It is a very powerful program. It meets all my AV needs and requirements and is exactly what I was looking for. Very happy and satisfied with this purchase and implementation. The Technical Support and Accounts Team are great and very helpful. Thank you ITS team!! Highly recommended!

Mr Chris Ioannou, Technical Support - AV / IT, Ontario Federation of Indigenous Friendship Centres - Canada

Not having to wait for a human to confirm resource availability, as well as getting an instant response from R&R outside of office hours has been a real game-changer for our user base, allowing them superior planning tools and minimising lost hours spent planning sessions only to find the resources required were unavailable.

From a control perspective, knowing exactly what is where (and when) has also allowed us to eliminate equipment loss and saves time typically spent chasing users.

Wildern School - UK

Since we implemented R&R we have been able to keep track of all our multi media equipment in a much simpler and smarter way. We can easily monitor it's useage and most importantly late returned items are much less frequent. The introduction of R&R has been a valuable, time saving & efficient addition to the Learning Centres day to day operations.

Mr Nick Pitt, Programme Manager, Learning Development Centres, LESOCO, UK

What a marvellous system. We have been able to banish our paper based booking system whilst giving staff the added freedom of booking and viewing resources from the comfort of their own desk. Everyone has commented on how simple it is to use and how user friendly R&R is. We are able to monitor and exercise controls for items improving efficiency and therefore offering more flexibility and resource to our clients.

Ms Gemma Brown, Student Transport & Fleet Manager, Askham Bryan College, UK

For us, using R&R has improved our portable A/V booking system beyond measure and freed up the LRC staff time. We have been very satisfied with how R&R resolved our A/V booking issues; we would certainly recommend it

Ms Caroline Thornton, LRC Team Leader, Shrewsbury College of Arts & Technology, UK

Since implementing R&R we've seen efficiencies in our equipment and resource booking within the college. College wide and within departments it provides an audit trail of usage and justification for equipment spends and refresh. Support and maintenance is great and like MyPC the system just works, it's intuitive, easy to use and also tailored to ones requirements.

Mr Purdip Bahra, Technical Design Officer, Joseph Chamberlain Sixth Form College, UK

In the past, we attempted paper-based systems and custom database applications, only to run into the usual hang-ups of usability problems, inaccuracies, and lack of integration. We needed a solution to organize our assets and provide a reliable way for students to reserve and check out items. We wanted to be sure that the system would contribute to their academic success and hold them accountable to bring the shared assets back on time. R&R has been the solution we needed to address these challenges and more. We have been able to implement it with several departments and labs to empower students to access shared equipment and resources. In some areas, the students reserve items themselves online, and the ability to organize the needed resources has been crucial to the success of their projects. The Active Directory integration has also made the solution work well in our environment and has enabled us to serve constituents quickly and easily.

R&R has been the solution we needed all along.

Paul Nast, CIO, John Brown University, USA

Before purchasing R&R, the college used a paper-based loan system for students to book out kit. This had some obvious problems when for example the sheets of paper got mixed up or even lost. Switching to R&R was a no brainer because it is a simple loan system which is also intuitive in its design. Furthermore, their operatives are extremely warm and friendly! They walk you through how to use the system. I would recommend the system to other colleges with expensive kit in their inventory.

Mr Mashana Malowa, Film Projects Coordinator, Elstree University Technical College, UK

Having the ability to track resources on loan (fewer ‘lost’ items) and send out automatic reminders for overdue items has significantly reduced staff input in these areas. Additionally, as users now have visibility of what resources are available and when, from any Internet device, it is much easier for them to plan ahead and book what they need or make alternative arrangements. Overall we have been very impressed with R&R and are investigating further ways of using it to achieve additional savings within the College.”

Mr Paul Connor, Learning Resources Technologist, Bath College, UK

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